NetSuite Helps Education Company Save Money While Growing its Business


Nobel Learning Communities

Company

Nobel Learning Communities

Location

West Chester, Pa.

Industry

Education

Applications Replaced

Sage Accpac, home-grown applications

Solution

NetSuite


"We always had the information, but it existed on 150 machines and it took 2 weeks just to get the schools' numbers. Now, even with our school count up to 190, we can see it all in one place and in real-time." Nobel Learning Communities

Customer Success

  • Saved approximately $200,000 in capital equipment, network, and maintenance costs over an equivalent server-based system.
  • Time to implement took just 45 days, compared to a projected implementation for a server-based system of at least nine months.
  • The company has now grown to manage 190 schools without adding IT headcount.
  • Nobel's CFO can now get per-school or aggregated financial reports in two or three mouse clicks, compared to waiting two weeks previously.
  • NetSuite's ease of workflow scripting lets non-technical users create custom workflows, saving the company 1,000 hours of programme developer time each year.
  • One company-written workflow to bill students for field trips or other special events has reduced the time to create invoices for 150 students from 4.5 hours to just 2.
  • NetSuite's process automation helped the company implement ACH payment processing, which has reduced invoice processing time from three days to one day.

Challenges

  • Innovative education company with complex business model was unable to take advantage of growth opportunity because of poor business performance.
  • Nobel managed 150 pre-schools, elementary, and middle schools via limited software, and without wide-area networking.
  • Nobel's business software was unable to support the company's complex business model, which required multiple revenue-recognition accounting methods to handle everything from tuition payments to payments for special events, such as field trips.
  • Financial reporting typically lagged two weeks behind because schools had to calculate their own, complex finances, then FedEx disks to Nobel.
  • The company needed to upgrade, partly because it planned to add a new online business unit that would add another layer of financial complexity.
  • High equipment and network costs, plus long implementation time for more than 150 schools, ruled out migrating to a conventional server-based IT system.

Solution

  • Nobel's IT vice president recommended a cloud architecture because of difficulties with server-based SAP and Microsoft installations in previous companies.
  • Managers can now use real-time dashboard KPIs to drill into new-student conversion ratios and other performance metrics for individual schools.

Learn How the #1 Cloud Business Suite Can Transform Your Business

Schedule a free consultation